Privacy Policy

Gauntlets & Gowns Events Limited

Effective Date: [01/02/2025

1. Introduction

Gauntlets & Gowns Events Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or interact with us.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Company Details

Gauntlets & Gowns Events Limited

Registered in England and Wales

VAT number - 440 5614 19

Registered Address: Olive Cottage, Carpenters Road, St Helens, Ryde, IOW, PO331YQ

Email: gauntletsandgownsevents@gmail.com

3. Personal Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, title
Contact Data: Email address, phone number, postal address
Transaction Data: Details about payments and services purchased
Technical Data: IP address, browser type, device information
Usage Data: Information about how you use our website
Marketing Data: Preferences in receiving marketing communications

4. How We Collect Your Data

We collect data through:

Direct interactions (e.g., contact forms, bookings, enquiries)
Automated technologies (cookies, analytics tools)
Third parties (e.g., payment providers, event platforms)

5. How We Use Your Data

We use your personal data to:

Provide and manage our services
Process bookings and payments
Respond to enquiries
Improve our website and services
Send marketing communications (where you have consented)
Comply with legal obligations

6. Legal Basis for Processing

We process your personal data under the following lawful bases:

Contractual necessity – to provide services you request
Legal obligation – to comply with applicable laws
Legitimate interests – to improve services and prevent fraud
Consent – for marketing communications (you can withdraw at any time)

7. Data Sharing

We may share your data with:

Payment processors
Event partners and venues
IT and website service providers
Professional advisers (e.g., legal, accounting)
Regulatory authorities when required

We ensure all third parties respect your data and comply with legal obligations.

8. International Transfers

If your data is transferred outside the UK, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy regulations.

9. Data Retention

We retain your personal data only as long as necessary to:

Fulfil the purposes we collected it for
Satisfy legal, accounting, or reporting requirements

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data
Object to processing
Restrict processing
Request data portability
Withdraw consent at any time

To exercise your rights, contact us at: gauntletsandgownsevents@gmail.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

https://www.ico.org.uk

11. Cookies

Our website uses cookies to enhance user experience and analyse website traffic.

You can control cookies through your browser settings. For more details, see our [Cookie Policy].

12. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

13. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

15. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact: